Part-Time Parish Administrator - Incarnation Holy Sacrament Episcopal Church

Details

Job Title: Parish Administrator
Job Reports To: Rector
Employment Classification: Part Time, Non-exempt
Hours per Week: 16
Summary
The duty of the Parish Administrator is to assist the Rector and other staff in the administration of parish worship and activities.
Essential Duties and Responsibilities
The Parish Administrator will meet at least weekly with the Rector to prioritize tasks, which include:
-Preparing weekly, seasonal, and special occasion bulletins
-Scheduling parish events and maintaining the church calendar
-Scheduling and sending weekly reminders to lay ministers
-Answering the mail and telephones
-Maintaining and updating the church’s website
-Populating the church’s social media accounts each week
-Coordinate newsletters and other parish mailings
-Creating and completing various letters, mailings, reports and other information for the Rector, and other parish groups
-Working with the Accounting Warden to
● Receive new invoices and enter into QuickBooks
● print checks (for Accounting Warden to sign) and maintain files of vendor invoices
-Working with the Music Director when needed
-Administering the pledge drive and maintaining pledge records
-Maintaining parish files and archives, including Vestry minutes and membership records
- assisting parish groups and parishioners as approved by the Rector
-Ordering and maintaining office supplies
-Arranging for altar flowers when needed
-Other duties and responsibilities as requested by the Rector
-Maintain an organized and tidy office.
Qualification and Experience
The ideal candidate for this job:
-welcoming, helpful, and courteous to parishioners, visitors, and guests
-excels at handling several tasks at once
-has a knowledge of the Episcopal church and liturgy or willing to learn
-is computer literate, technologically proficient, and able to use online resources, update the website and social media accounts, use Quickbooks, etc.
-Has good organizational skills
-Keeps parish financial and parishioner information in confidence

Times of work and leave
Hours for this position are:
9a.m.-1p.m. Tuesday thru Friday (these office hours are potentially flexible for the right candidate)
The Parish Administrator may work up to five additional hours per week during busy periods, with the prior approval of the Rector.
The Parish Administrator must arrive promptly and does not have a lunch break.
Compensation
The hourly wage for the position of Parish Secretary is $12 per hour. The Parish Administrator may not volunteer his or her time to the parish.
Two weeks (8 regular work days) paid time off per year will be a benefit of this position. No paid time-off will be allowed during the first six months of employment.
There are no additional benefits for this position.
Review and Oversight
The Parish Administrator serves at the discretion of the Rector.
There will be an initial 90-day trial period. During this time performance deficiencies which remain uncorrected may result in the Parish Administrator being released without prior notification. At the end of the 90 day trial period an evaluation will be given.
Thereafter, evaluations will take place each January and July. The instruments of evaluation for this position include this letter, regular meetings with the Rector, and formal reviews twice per year with the Rector. The Rector and Parish Administrator agree to regular discussion: to establish and monitor goals; to isolate areas of conflict or disappointment as well as praise and success; and to clarify the expectations of all parties.
After the trial period at least two weeks notice will be given before dismissal—except in the case of “major infractions” which are cause for immediate dismissal. Two weeks notice is also expected upon resignation.