PT Parish Administrator - Grace Epiphany Church

Date posted: October 12, 2024
Position

Laity

Commitment

Part Time

Location

Grace Epiphany Church

Contact The Rev. Tanya Regli

Details

RESPONSIBILITIES:
1. Log rental requests in reservation system for administrative approval by Clergy in Charge, or when not available, the Senior Warden;
2. Support tenant relationships, including but not limited to:
a. Document and forward information on requests/needs raised by tenants to the Clergy in Charge, or when not available Senior Warden;
b. Log incoming and outgoing correspondence and rental payments;
3. Provide welcoming and helpful presence to those visiting the office or Grace Epiphany grounds.
4. Maintain official records of Vestry meetings; Establish and maintain master calendar for the church;
5. Compose correspondence and internal memoranda as required;
6. Maintain confidentiality of relationships and records;
7. Support preparation of Clergy monthly report for the Vestry;
8. Print, copy, and assemble worship bulletin and inserts for services;
9. Copy and distribute monthly parish newsletter;
10. Process bills and input data into financial systems;
11. Track office supply needs and place orders with Clergy approval;
12. Support typical office requirements such as , the maintenance of office equipment;
13. Respond to telephone, voicemail, and email inquiries and/or forward to appropriate individuals for follow up;
14. Maintain current church information and materials on display.
15. Meet regularly with Clergy in Charge for communication and guidance.

SKILLS NEEDED:
● Working knowledge of:
○ Windows Operating System;
○ Microsoft Office Suite, and
○ Google Suite, including Forms
● Welcoming and courteous in face-to face, electronic, and telephone communications;
● Ability to establish and maintain collaborative and supportive working relationships;
● Capacity to follow oral and written directions;
● Effective written communication skills;
● Appropriately handle urgent and emergency situations as they arise;
● Organizational skills to compile and maintain accurate and complete records and reports;
● Flexibility to plan, organize and complete assignments with limited supervision and direction.

REPORTS TO:
Clergy in Charge, or when not available, Senior Warden.

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The Episcopal Diocese of Pennsylvania

23 E. Airy Street, Norristown, PA 19401 Map

215-627-6434 | contactdiopaorg

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