PT Parish Administrator - Church of the Good Shepherd, Rosemont

Details

Parish Administrator Position (part-time) - Church of the Good Shepherd, Rosemont

The Church of the Good Shepherd, Rosemont, seeks a part-time (28 hours a week) Parish Administrator. Good Shepherd, Rosemont, is a small but growing Episcopal parish in the progressive Anglo-Catholic tradition in Bryn Mawr, Pennsylvania, on the Main Line just outside of Philadelphia. Easily accessible to Center City Philadelphia by train, the Church of the Good Shepherd is well poised for continued growth for the sake of the Gospel of Jesus Christ. Good Shepherd, Rosemont, opened a new retreat house (The Rosemont Community Retreat House) in September of 2022, which is an important outreach ministry that is integrally connected with the parish administrator position.

Qualities Desired in a New Parish Administrator
We are looking for someone skilled in administration, preferably with experience working in churches and in ministry. We hope to hire someone who enjoys working with others and is attracted to the varied nature of a position that includes everything from property management to hospitality for our budding retreat house ministry. The ideal candidate would be someone who views church administration as a vital aspect of supporting the spread of the Gospel in this particular parish. While onsite presence is important during the week, we are also more than willing to offer some flexibility with remote work, as well as with work hours.

Position Responsibilities

General Administration (35% of time)
● Managing and organizing parish records
● Overseeing IT systems
● Keeping the parish database (Realm) up-to-date and organized
● Reviewing and printing weekly service leaflets (which are produced by the rector)
● Updating parish prayer lists and printed materials for display in the church
● Handling and organizing contract and agreements with renters and outside parties
● Assisting in gathering relevant information for the preparation of the annual budget
● Ordering supplies for onsite printer and ensuring that it is maintained
● Processing bills and correspondence and providing necessary information to the Financial Administrator
● Organizing and updating the shared Google Drive
● Scheduling liturgical rotas in Realm (church database)
● Coordinating Safe Church training using Verified First (through Realm)

Property Management (35% of time)
● Preparing agendas for and participating in monthly meetings of the Buildings and Grounds Committee
● Serving as a liaison between the parish and outside vendors
● Ensuring that certifications, licenses, and permits are up-to-date
● Facilitating inspections of the property
● Engaging our usual contractor to address minor building repairs
● Assisting in securing utility rates as needed
● Scheduling and overseeing cleaners for Parish House, Church, and Retreat House
● Ensuring that church supplies are ordered on a timely basis
● Maintaining all facility keys in an organized fashion

Retreat House Hospitality (15% of time)
● Managing the online ThinkReservations booking system
● Scheduling linen pickup by church volunteers after retreats
● Organizing volunteers for food and hospitality needs
● Ensuring that rooms are stocked with clean linens and that bed sheets are changed

Communications (15% of time)
● Preparing and sending weekly parish email on Fridays
● Updating parish website in conjunction with other staff
● Making regular Facebook posts according to devised communications plan
● Advertising parish events with the Episcopal Diocese of Pennsylvania, The Patch, and on Eventbrite
● Producing the annual parish report, with the assistance of staff and volunteers

Salary and Benefits
$34,000 per year, plus pension
Three weeks paid vacation